Snowbird Vehicle Preparation Checklist

A practical checklist to prepare your vehicle before it ships south for the winter or back north in the spring.

A short prep routine makes pickup smoother and helps you and your carrier document vehicle condition accurately. Use this checklist a few days before your requested pickup date.

Fluids and mechanical

Fill the fuel tank to no more than a quarter — full tanks add weight to the carrier.
Confirm that all fluids are topped up and there are no active leaks.
Check that tires are properly inflated to spec.
Address any dashboard warning lights before pickup.

Battery and electronics

Ensure the battery is charged and connections are clean.
Disable aftermarket alarms or share disarming instructions with the driver.
Turn off automatic toll transponders during transit.

Exterior

Wash the vehicle before pickup so existing chips and scratches are visible for the bill of lading.
Photograph all four sides, the roof, and any pre-existing damage.
Remove or retract any external antennas.
Fold in side mirrors when possible.

Interior

Remove valuables, electronics, and personal documents.
Remove garage-door openers and spare keys.
Keep any personal items to a minimum and place them low, out of view.

Documents

Provide a set of keys to the driver at pickup.
Have your insurance and registration information ready.
Retain a copy of your bill of lading after pickup and after delivery.

At delivery

Perform a full walk-around with the driver in good light.
Compare the vehicle to your pickup photographs.
Note any new issues on the bill of lading before signing.

Following the checklist takes about 30 minutes and helps ensure a smooth pickup and delivery experience for you and your carrier.